This policy will explain how our company uses the personal data collected from you when you use our website.
We have appointed a Data Controller who is responsible for all matters of privacy and collection/safekeeping of all information or data collected and retained by this firm.
The Data Controller is Cora Sherlock, Solicitor. You may contact her with any concerns or other matters regarding the personal data retained by us via the Contact Us section of this page and associated website.
We are anxious to ensure that all information provided by you and retained by us is correct. In the event that you notice that any such information is incorrect then please let us know so that we can amend same accordingly.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Our social media platforms may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our social media platforms, we encourage you to read the privacy notice of every website you visit.
3.THE DATA WE COLLECT ABOUT YOU
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:
- Identity Data includes first name, last name, username or similar identifier, title and gender.
- Contact Data includes email address and telephone number.
- Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our social media platforms.
- Profile Data includes your username and password, your interests, preferences and feedback.
- Usage Data includes information about how you use our social media platforms and services.
- Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences. In the event that any such information is deemed necessary for the purposes of completing any work/providing any services on your behalf, then same shall be expressly requested and these data provisions will apply to same.
4.COLLECTION OF DATA
We use different methods of collecting data from you:
You may give us your Identity and Contact Data by filling in forms or by corresponding with us by email or otherwise. This includes personal data you provide when you:
(a) request our services;
(b)subscribe to our service or publications;
(c) request marketing to be sent to you;
(d) give us some feedback; or
We may collect data about you by you providing the data directly to us (for example by filling in forms on our social media platforms or by sending us emails and correspondence by post or by speaking with us on the telephone and in meetings). We may collect data from third parties who you authorise us to obtain the data from on your behalf (for example a government agency, financial institution or another professional or adviser).
Automated technologies or interactions
As you interact with our social media platforms, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies.
We may automatically collect certain data from you as you use our social media platforms by using cookies and similar technologies.
Third parties or publicly available sources
We may receive personal data about you from various third parties and public sources such as Technical Data from analytic sources of providers or any social media platform connected with our firm.
We may receive data from third parties such as analytics providers such as Google, based outside the EU, advertising networks such as Facebook, based outside the EU, such as search information providers such as Google, based outside the EU, providers of technical, payment and delivery services, such as data brokers or aggregators.
We may also receive data from publicly available sources such as the Companies Registration Office, the Property Registration Authority and others.
5.PROTECTION OF DATA
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so
6. THE DATA THAT WE COLLECT ABOUT YOU, THE PURPOSE FOR WHICH WE COLLECT IT AND THE GROUNDS UPON WHICH WE PROCESS IT
Personal data means any information capable of identifying an individual. It does not include anonymised data.
We may process the following categories of personal data about you:
- Communication Data includes any communication that you send to us whether that be through any contact forms on our website, through email, text, social media messaging, socialmedia posting or any other communication that you send us. We process this data for the purposes of communicating with you, for record keeping and for the establishment, pursuit or defence of legal claims. Our lawful ground for this processing is our legitimate interests which in this case are to reply to communications sent to us, to keep records and to establish, pursue or defend legal claims.
- Personal Contact Data includes data such as your name, title, address, email address, phone number and contact details. We process this data to communicate with you, for record keeping and for the establishment, pursuit or defence of legal claims. Our lawful ground for this processing is our legitimate interests which in this case are to reply to communications sent to us, to keep records, to grow our business and remain in contact with you and to establish, pursue or defend legal claims.
- Matter Data includes any data which you may provide to us in order to enquire whether we are in a position to act for you in relation to a matter, and, in the event that we are and are willing to do so, in order to act for you as your solicitors in relation to that matter. It also includes communication and other data generated in the course of the matter. We process this data to supply our services and to act for you as your solicitors. Our lawful grounds for processing this data are (a) the performance of a contract to which you are party and (b) providing you with legal advice in relation to that matter and acting for you as your solicitors in connection with legal claims, prospective legal claims, legal proceedings or prospective legal proceedings or otherwise for the purposes of establishing, exercising or defending legal rights in connection with that matter. We will only ever process matter data for the purpose in relation to which you instruct us to act on your behalf on that matter and to retain a record of matters to comply with our legal obligations.
- Third Party Data includes any data that we collect or create or are required to hold in order to liaise with third parties (including solicitors and barristers and other professionals acting on behalf of such third parties) on behalf of our clients. Our lawful grounds for the processing of this data is processing necessary for the purposes of the legitimate interests pursued by our firm in representing our clients, providing legal advice to our clients and acting for our clients in connection with legal claims, prospective legal claims, legal proceedings or prospective legal proceeding or otherwise for the purposes of establishing, exercising or defending legal rights in connection with that matter.
- Job Applicant Data includes any data submitted to us by prospective job applicants. Our lawful grounds for the processing of this data is for the purpose of the legitimate interests of our firm in recruiting new staff. Please see the privacy notice in any particular job advertisement for further information about how we process applicant data in respect of the position advertised.
- User Data that includes data about how you use our social media platforms and any online services together with any data that you post for publication on our social media platforms or through other online services. We process this data to operate our website and ensure relevant content is provided to you, to ensure the security of our social media platforms, to maintain back-ups of our social media platforms and/or databases and to enable publication and administration of our social media platforms, other online services and business. Our lawful ground for this processing is our legitimate interests which in this case are to enable us to properly administer our social media platforms and our business.
- Technical Data that includes data about your use of our social media platforms and online services such as your IP address, your login data, details about your browser, length of visit to pages on our social media platforms, page views and navigation paths, details about the number of times you use our website, time zone settings and other technology on the devices you use to access our social media platforms. The source of this data is from our analytics tracking system. We process this data to analyse your use of our social media platforms and other online services, to administer and protect our business and social media platforms, to deliver relevant social media platforms content and advertisements to you and to understand the effectiveness of our advertising. Our lawful ground for this processing is our legitimate interests which in this case are to enable us to properly administer our social media platforms and our business and to grow our business and to decide our marketing strategy.
- Marketing Data that includes data about your preferences in receiving marketing from us and your communication preferences. We process this data to enable you to partake in our promotions such as competitions, prize draws and free give-aways, to deliver relevant social media platforms content and advertisements to you and measure or understand the effectiveness of this advertising. Our lawful ground for this processing is our legitimate interests which in this case are to study how customers use our products/services, to develop them, to grow our business and to decide our marketing strategy.
- We may use Communication Data, Personal Contact Data, User Data, Technical Data and Marketing Data to deliver relevant social media platforms content and advertisements to you (including Facebook adverts or other display advertisements) and to measure or understand the effectiveness of the advertising we serve you. Our lawful ground for this processing is legitimate interests which is to grow our business. We may also use such data to send other marketing communications to you. Our lawful ground for this processing is either consent or legitimate interests (namely to grow our business).
Where we are required to collect personal data by law, or under the terms of the contract between us and you do not provide us with that data when requested, we may not be able to perform the contract (for example, to continue to act for you). If you don’t provide us with the requested data, we may have to cease to act for you but if we do, we will notify you at the time.
We will only use your personal data for a purpose it was collected for or a reasonably compatible purpose if necessary. In case we need to use your details for an unrelated new purpose we will let you know and explain the legal grounds for processing.
We may process your personal data without your knowledge or consent where this is required or permitted by law.
We do not carry out automated decision making or any type of automated profiling.
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Where we need to perform the contract we are about to enter into or have entered into with you.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal or regulatory obligation.
Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
(a) Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
(b) Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
(c) Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which services may be relevant for you (we call this marketing). You will receive marketing communications from us if you have requested information from us or received services from us and, in each case, you have not opted out of receiving that marketing. We will get your express opt-in consent before we share your personal data with any company outside Sherlock Solicitors for marketing purposes.
- OPTING OUT
You can ask us or third parties to stop sending you marketing messages at any time via the information in our Contact Us section.
- CHANGE OF PURPOSE
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please let us know via the Contact Us section on our website and by any direct messaging or other means of communication on our social media platforms.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
- MARKETING COMMUNICATIONS
Our lawful ground of processing your personal data to send you marketing communications is either your consent or our legitimate interests (namely to grow our business).
Under the Privacy and Electronic Communications Regulations, we may send you electronic marketing communications from us if (i) you made a purchase or asked for information from us about our goods or services or (ii) you agreed to receive marketing communications and in each case you have not opted out of receiving such communications since.
We will not share your personal data with any third party for their own marketing purposes without your express consent.
You can request us to stop sending you electronic marketing messages at any time by following the opt-out links on any marketing message sent to you.
You can request us to stop sending you marketing message by post at any time emailing us at email@example.com or by telephoning us directly at 087-6851596.
You can request us to stop sending you marketing message by post at any time by contacting us via the Contact Us section on our website and by any direct messaging or other means of communication on our social media platforms.
If you opt out of receiving marketing communications this opt-out does not apply to personal data provided in connection with a matter on which we are acting or have acted on your behalf which we require to perform any contract that we may have with you or are obliged to retain a record of for the purposes of complying with our legal obligations.
- DISCLOSURES OF YOUR PERSONAL DATA
We may have to share your personal data with the parties set out below:
- Service providers who provide IT and system administration services including cloud-based services.
- Service providers who provide business administration services, including third-party dictation typing and transcription services and external file storage and archiving services.
- Professional advisers including lawyers, accountants, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services.
- Risk management auditors and quality control companies.
- The Revenue Commissioners, the Incorporated Law Society of Ireland, the Data Protection Commission, the Central Statistics Office, and other regulators and authorities based in Ireland and other relevant jurisdictions who require reporting of processing activities in certain circumstances.
- INTERNATIONAL TRANSFERS
Countries outside of the European Economic Area (EEA) do not always offer the same levels of protection to your personal data, so European law has prohibited transfers of personal data outside of the EEA unless the transfer meets certain criteria.
Many of our third parties service providers are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA.
Whenever we transfer your personal data out of the EEA, we do our best to ensure a similar degree of security of data by ensuring at least one of the following safeguards is implemented:
- We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission; or
- Where we use certain service providers, we may use specific contracts or codes of conduct or certification mechanisms approved by the European Commission which give personal data the same protection it has in Europe; or
- Where we use providers based in the United States, we may transfer data to them if they are part of the EU-US Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US.
If none of the above safeguards is available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.
- DATA SECURITY
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
- DATA RETENTION
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
By law we have to keep data for six years after the conclusion of any matter in order to comply our regulatory and tax obligations. In addition in order to be in a position to establish, exercise and defend legal claims or prospective legal claims and obtain legal advice in relation thereto we have to keep data for seven and a half years after the conclusion of any matter.
Where you have requested information from us in relation to our services or where we have acted for you as your solicitors we will retain your Personal Contact Data for these minimum periods and for as long as you wish us to remain in contact with you thereafter.
In some circumstances you can ask us to delete your data: see below for further information.
In some circumstances, we may anonymise your personal data (so that it can no longer be associated with you) for legal know-how, research or statistical purposes in which case we may use this information indefinitely without further notice to you.
- YOUR LEGAL RIGHTS
Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:
- Request access to your personal data.
- Request correction of your personal data.
- Request erasure of your personal data.
- Object to processing of your personal data.
- Request restriction of processing your personal data.
- Request transfer of your personal data.
- Right to withdraw consent.
You can see more about these rights at: www.dataprotection.ie
If you wish to exercise any of the rights set out above, please email us at firstname.lastname@example.org.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Data Protection Commission (DPC), the Irish supervisory authority for data protection issues (www.dataprotection.ie). Please contact us first if you do have a complaint so that we can try to resolve it for you.
If we have sent you any engagement letters, privacy notices or fair processing notes, read them alongside this notice. This notice supports those documents, and will give you a complete picture of how and why we’re using your data.
Who is this privacy notice for? Any visitors to our on our website and by any direct messaging or other means of communication on our social media platforms. As a law firm, our intended audience is adults, and so we don’t knowingly collect data about children.
Latest update: May 22, 2018
Disclaimer for Sherlock Solicitors
The information contained in this website is for general information purposes relating to Irish law and our legal services only and does not constitute a representation or other professional advice, nor is it intended to create a solicitor-client relationship. The advice would be to seek specific legal advice on any particular matter. The information is provided by Sherlock Solicitors and while we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information, products, services, or related graphics contained on the website for any purpose. Any reliance you place on such information is therefore strictly at your own risk.
In no event will we be liable for any loss or damage including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arise out of, or in connection with, the use of this website.
Through this website you may be able to link to other websites which are not under the control of Sherlock Solicitors. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them. No links to this website may be included in any other website without our express written authorisation. The content including its design and layout are protected by trade mark, copyright and other intellectual property laws and may not be reproduced by you without our prior written consent.
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